Blocking Emails Based on Content

The command to use is called a filter or a rule. Once programmed into Outlook, the filter/rule will control your email much more effectively. Due to the language used in rules, you can also set up rules to work with certain safe emails as well. For example, if you made a folder called Computers, you could set up a rule to put all emails from any address ending in @ontariotech.ca into that folder.

1. To access rules, go to Tools/Rules and Alerts.
2. As you can see, I have a rule applied to move any emails from the Kijiji website to a folder I made called Kijiji.

3. To create your own new rule, click on the New Rule button in the top left-hand corner. This brings up a wizard with two options: to create a new rule based on a template (of popular rules), or to create a new rule from scratch.
4. The second rule listed Move messages with specific words in the subject to a folder controls junk emails best. Click Next.
5. The next step needs you to define which words you do not want to receive, and where you want those emails to go.

6. In the area at the bottom of the dialog box, click the blue, underlined link reading specific words. Type in the words you want to identify as spam/junk words, and click the Add button after each one. When you are finished, click OK. Remember, you can always come back and add more words later by editing this rule.

7. Now choose where you want these emails to go. Click the blue, underlined link reading specified, and choose a folder from the list. Most likely you will want these emails to be moved to the junk email folder. This way, if an email containing a word you have entered turns out to be safe, you can retrieve it from the Junk email folder. If you are confidant about never wanting to see emails containing the words you enter here, you can choose the Delete Items folder. Click Next to move on.

8. You will be asked if there are any exceptions to the rule. If there are, you can enter them here. If not, click Next again.

9. Name the rule, so that you can easily identify it in future, and click Finish.